Everything Backstock does today

A till for age-restricted retail

Scan or search, check the ID, take the money and print the receipt. Every total is worked out on the server, so the price, tax and deposit on the receipt are the ones in the books.

• ID checks by scanning the licence barcode or keying the birth date; only the result is kept
• Alcohol blocked outside each store’s sale hours and on no-sale days
• Sales tax and bottle deposits on each line, by the store’s jurisdiction
• Keeps taking cash sales for up to 8 hours offline, and sends them when the connection is back
• Shifts with an opening float, paid-ins, paid-outs, drops and a counted close
• Returns with or without a receipt, by the store’s policy; same-day voids with a manager’s PIN
• Receipts printed with your company’s header and return policy, and a full receipt history
• Tender, discount and void reports, and the ID check and refusal log

Coming soon Card payments: the terminal connection is coming soon.

From the suggested order to the paid invoice

Backstock suggests what to order from each vendor, receives the delivery, and matches the vendor’s invoice to the order and what came in before anyone pays it.

• Suggested orders by vendor, with case packs, lead times and minimum orders
• The Monday run: decide costs, reprice, reorder and send, one step after another
• Purchase orders as PDF or CSV, emailed from your own mail server
• Deliveries received in parts; AI reads the delivery note or invoice for a person to confirm
• Vendor invoices matched three ways, within a tolerance you set, with a second approver over $2,500
• Credit memos for short, broken or returned goods, applied to invoices
• Payments recorded by check, ACH or card, with terms held to the state’s credit rule

Double-entry books for every company you own

Each company has its own chart of accounts and posting rules. Every document posts a balanced entry as it happens, so the reports are current every day, not at month end.

• Balanced entries posted from sales, returns, receipts, invoices, payments, expenses, counts and transfers
• Trial balance, balance sheet, P&L, A/R and A/P aging and a cash flow outlook
• Sales tax by jurisdiction, the bottle deposit report and the 1099 summary
• Manual journals, balanced and only into an open month, with the reason
• Month-end close per company, and intercompany moves posted to both companies
• Fiscal year and period lock, and an audit trail with before and after
• Time-boxed, read-only access for your accountant, with every view logged

Margin and P&L by store, region and company

See which stores earn their keep. Gross margin is worked out on the sales whose cost is known, and Backstock tells you how much of the sales that covers.

• Gross margin by region, store, category and product, against the weeks before
• P&L by store and by company, and a waterfall from sales to profit
• Charts for sales by day, category mix, margin against volume and the busy hours
• Every chart has a plain-English sentence above it saying what it shows